AJT | Accounts Payable Specialist Job Description
Accounts Payable Specialist
- Codes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
- Handles all vendor correspondence via phone or email
- Prepares non-inventory purchase order requisitions.
- Attaches the corresponding purchase orders to incoming invoices with all supporting documentation.
- Investigates and resolves problems associated with processing of invoices and purchase orders.
- Prepares batch check runs, wire transfers, and ACH transactions.
- Assists with monthly status reports, and monthly closings.
- Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.
- Process remittance information from checks, drafts and wire transfers for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures.
- Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
- Files, maintains, and distributes accounting documents, records and reports.
- Performs other duties as required to support Accounting Department.
- 3-4 years accounts payable or general accounting experience
- 10-key by touch
- MAS 90 or 200 or other equivalent system experience
- Excellent written and verbal communication skills
-- Strong organizational skills; must be detail oriented
- Ability to multi-task
- Open to change and willing to learn new skills
- Ability to follow up on pending issues
- Ability to meet deadlines
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